Joint BOD
| Meeting Date | 05 Jul 2019 |
| Meeting Time | 06:00:00 |
| Location | Hotel Keys. Old Mumbai - Pune Highway. Morwadi. Chinchwad Pune 411019 |
| Meeting Type | BOD |
| Meeting Topic | Joint BOD |
| Meeting Agenda | ROTARY CLUB OF AKURDI – PUNE CLUB NO: 74002, DIST.: 3131 Hon’ble President Hon’ble Secretary Rtn. Jignesh Agarwal Rtn. Shashikant Sharma AGENDA FOR JOINT BOD MEETING TO BE HELD ON ---TH JULY 2019 AT HOTEL KEYS, AT PIMPRI AT 6:00 PM 1. Welcome to Board of Directors for the year 2018-19 & 2019-20 2. Transfer of following documents: a. Bank accounts and documents b. Hand over Cash balance c. Copy of Secretary report of previous year d. Unfinished projects documents e. SAR of previous year f. Club recognition history from website g. Club charter, club flag, other club assets h. MOP to President i. Passwords related to social media for club communication j. Members list with contact details, classifications 3. Confirmation of all outstanding payments cleared for the year 2018-19 President / Treasure for the year 2018-19 to confirm that all the payment for the year 2018-19 have been cleared. In case of any unpaid payment, provide original copy of Invoice alongwith reasons for non payment. 4. Details of members not paid Club dues: President / Treasure for the year 2018-19 to provide the list members who has not paid Club dues for the year 2018-19. 5. Decision to be taken on the members who has not paid club dues for the year 2018-19: Board to take decision on the members who fails to pay their Club dues for the year 2018-19 till date 6. Resolution for Change of signatory to operate Club Bank account: “RESOLVED THAT in supersession of earlier resolution passed, the India Bank, Chinchwad Branch (Account No. - 6048732389), be instructed to honor all cheques, or other orders, drawn and to accept and act upon receipts for monies deposited with or owing by the Bank on any account or accounts at any time or times kept or to be kept in the name of the Rotary Club of Akurdi with the Bank, whether any such account or accounts be for the time being in credit or overdrawn, provided such cheques, orders or receipt are signed in the manner indicated below: Rtn. Jignesh Agarwal, Club President OR Rtn. Shashikant Sharma, Club Secretary ; AND Rtn. Sachin Parekh, Club Treasurer RESOLVED FURTHER THAT a certified true copy of this resolution be sent to the Bank and the said Bank be and is hereby authorised to act thereupon.†7. Appointment of new Trustee : Board to take decision for appointment of new Trustees. Following shall be the trustees: President of the Club IPP Foundation Director Projects director Past President of Club Treasurer of Trust One Member of Club Board to take decision and finalize the Trustees. 8. Resolution for Change of signatory to operate Trust Bank account: “RESOLVED THAT in supersession of earlier resolution passed, the India Bank, Chinchwad Branch (Account No. - 78949966), be instructed to honor all cheques, or other orders, drawn and to accept and act upon receipts for monies deposited with or owing by the Bank on any account or accounts at any time or times kept or to be kept in the name of the Rotary Club of Akurdi Charitable Trust with the Bank, whether any such account or accounts be for the time being in credit or overdrawn, provided such cheques, orders or receipt are jointly signed in the manner indicated below: Name of Signatories Designation Ganesh Jamgaonkar IPP Jignesh Agarwal President of Club Treasurer of the Trust RESOLVED FURTHER THAT a certified true copy of this resolution be sent to the Bank and the said Bank be and is hereby authorised to act thereupon. 9. Handover of Club related documents: • Club accounts • Bank cheque book, Bank passbook • Cash balance • Any unpaid bills • List of receivables • Balance Sheet • Change in signing authority in Bank • Club assets • Club flags- our own and received • Club citations • Club charter • Gong, Gavel, medallions, • List of present members with classification and contact details • Whatsapp group – Admin • Google group – Admin • SAR payment receipts • Club flex – if any like vision and mission statement flex, welcome flex • Club Bye-laws with amendments • Club constitution • Secretarial report copy • Board resolutions related to district business • Soft copies of any formats like presenty, projects, DG report, photos of projects etc • Foundation summery – all time giving • MOU or agreements signed with outside parties • List of RDEP installations with contact details • List of other machines donated with contact details • Global grant applications – status • Global grant projects – ongoing – status and documents • Website/ facebook/gmail/whatsapp – passwords and related information • Any pending commitments from club to outsider and from outsider towards club • Ongoing projects list and documents • Manual of procedures book 10. Handover of Trust related documents: • Cheque book, Bank Pass book Or monthly statements • Cash balance • Any unpaid bills • List of receivables • Correspondence with government • Receipt books • Accounts file containing bills and invoices etc. • Tax related documents, returns etc • Audited Balance Sheet for previous year 11. To take decision on the resignation received from members of the Club: 12. Any other Business : |
| Chief Guest | NA |
| Club Members Present | 12 |
| Minutes of Meeting | DIRECTORS PRESENT 1. Rtn. Jignesh Agarwal ​:​President 2. Rtn. Ganesh Jamgaonkar ​: ​IPP 3. Rtn. Shashikant Sharma​:​Secretary 4. Rtn Arti Kurra​:​Director Service projects- Medical 5. Rtn. Gaurav Sharma​:​Director Service projects- Non Medical 6. Rtn. Santosh Agarwal​:​Director – Projects (2018-19) 7. Rtn. Jaswinder Singh Sokhi​:​Director - Medical projects (2018-19) 8. Rtn. Pushpa Pamnani​:​President Elect & Foundation Director 9. Rtn. Sachin Parekh​:​Treasurer 10. Rtn. Sameer Deshpande​:​Director IT & PR 11. Rtn. Ninad Salunkhe​:​Director – Youth Services 12. Rtn. Kalyani Kulkarni​:​Director Admin PRESIDENT: Rtn. Jignesh Agarwal being present occupied the chair and conducted the proceedings of the meeting. He welcomed board of directors for the year 2018-19 & 2019-20. 1. TRANSFER OF FOLLOWING DOCUMENTS a.​Club accounts and Trust account will be handed over before 15th July, 2019 as the |
